COLLECTION OF EXAM FEE THORUGH EPAYMENT RRC CHENNAI

Operating and accounting procedure for collection of exam fees for

Railway Recruitment Cell, Chennai

Details of the scheme:

1.     Under this scheme, exam fees for Railway Recruitment Cell (RRC), Chennai
will be collected through ePayment.
2.    14,620 POs across the country are identified for the scheme.
3.    RRC CHENNAI will be configured as a national biller in ePayment by CEPT,
Mysore.
4.    The amount of fee is Rs.100/- for the first notification to be issued by RRC. 
In case of future notifications, the amount will vary based on the nature of the
notification, which will be intimated at the time of issue of notification.
5.    The exam fee is to be collected across PO counter during the period  from
21.09.2013 to 23.10.2013.
6.   The commission payable to DoP is Rs.14/- per transaction.
7.    Anna Road HPO, Chennai 600002 will be the nodal office for this scheme,
for the purpose of effecting payment to RRC.
At the identified POs:
8. The candidates will register online and bring  one copy of the challan
downloaded from the RRC website for making payment at Post Office. (The
challan downloaded from the RRC website will be in duplicate, one will be 
candidate copy and other will be  Post Office copy).
9.  The Banks are also collecting the exam fee for RRC Chennai.  Hence, before
accepting the exam fee, the counter PA should ensure  that  the challan
brought by the candidate bears the  logo of  India Post  on the top.
10. Receipt to be issued to the candidate will have the following fields:
(i) Transaction ID
(ii) Amount
(iii) Full Name
(iv) Date of Birth
(v) Mobile Phone No.
11. The above details are to be entered by counter PA manually.
12. The amount mentioned in the challan (Rs.114/- for the first notification) has to
be collected by the counter PA and a receipt has to be issued to the candidate,
after booking the transaction under the correct biller.
13.The copy of the challan  received from the candidate has to be filed date
wise and kept at the identified POs for records, which can be used for future
reconciliation if required.
14. The daily transaction data has to be uploaded to the Central Server promptly at
the end of everyday.
15. In case of any issues in uploading of data, it has to be set right with the help of
the System Administrator immediately.
16.It will be the responsibility of the counter PA and the Supervisor of the Post
Office to ensure that the transaction is booked under the correct biller and the
correct amount is collected from the candidates.  Before uploading the data to
Central Server, the Postmaster has to ensure the correctness of the data.  No
communications regarding short collection / booking under a wrong biller will
be entertained.
17. The daily transaction  details should be sent by all the identified Post Offices   
to the email id “  tamilnadubdrrc@gmail.com” every   day  in the following
format:
Date  Name
of the
Office
PIN
Code
Post
MPCM
Receipt
Transaction
ID number
No.
 RRC
Candidate
Name
Date of
Birth
of the
candidate
Mobile
number
of  the
candidate
Amount
At the Divisional Offices & Regional Offices:
18.The national biller ID for collection of exam fees for RRC, Chennai will be
communicated to all the Regions by the Circle Offices, for monitoring, which in
turn has to be communicated to all the divisions by the Regions. 
19. It is the responsibility of the Divisional Office and Regional Office to ensure that
the daily transaction data is uploaded to the central server every day by all the
identified POs of the division / Region.
20.The revenue earned in the scheme has to be included in the Retail Post
Revenue Statement furnished along with BPR every month.
Accounting Procedure:
At the identified POs:
21. At the identified POs, the entire amount of collection will be shown under ‘eBill
collections’ only, on the close of every day, since the transactions are done
through ePayment.
At the nodal office: 
22. The nodal office will effect payment for the net amount payable to RRC (after
deducting the commission of Rs.14/- per transaction on weekly basis, based on
the data received at the Treasury module through the central server, through
ECS. 
23.The net amount transferred to the company will be shown under ‘eBill
Payments’.
24. As per the existing provisions in ePayment, the commission realized in respect
of transactions done by all the identified POs will be credited only at the nodal
office and the amount of commission will be shown under ‘eBill Commission’
and ST & EC under Service Tax.
25.Hence  until receipt of clarification from Directorate, the entire amount of
commission of Rs.14/- has to be shown under ‘eBill Commission’ only and
it is to be ensured that ‘ST not applicable’ is enabled under ‘Conditions for
payment’ in treasury module at the time of effecting payment to RRC.
26. In the cash account, the amount of commission pertaining to this package has
to be shown separately. 
27. The amount pertaining to the payments are also to be exhibited in the monthly
cash accounts and submitted to the Circle Postal Accounts Office for further
classification.  In support of these payments, schedules are to be submitted
every month along with Cash Account to Circle PAO.  
At PAO:
28. At the Circle PAO, on receipt of Cash Account returns along with consolidated
schedules of Receipts and Payments from the identified POs, the receipts will
be booked under e-Payment Head as detailed below:
8446 – Postal Deposit
101 – Postal Deposit (Other Deposits)
87 – Net collection of ePayment
29. On receipt of Cash Account Returns from the nodal office,
(i) Commission realized on account of collection of exam fees for RRC,
Chennai will be booked under the Head of Accounts as follows.
1201 – Postal Receipts
100 – Other receipts
8001 – Retail Post
(ii) Payment made to RRC by the nodal office will be booked under ‘eBill
Payments’.
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